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Posted: Monday, March 6, 2017 4:59 AM

Job Description:/h3:
Engineering Administrative Assistant, Executive Admin : 1186

Our client has an immediate opportunity for an Executive Admin to provide coverage for approximately 4 months during a maternity leave in Houston, Texas for an oil and gas company in an office setting that is a business casual environment.

The Position

The Engineering Admin Assistant is responsible for providing support to the VP of Engineering and the VP of Products; as well as their engineering team.

The primary responsibilities are:
:Creating tools in MS Word, Excel, and Access, to assist in the implementation of Company EPM document control process.
:Responsible for the tidying filing of hard and electronic EPM documentation on the Houston office/server.
:Responsible for formal transmission of EPM documentation to Clients, vendors, and other company departments.
:Provide administrative supports to Sr VP of Engineering and VP of Projects with daily tasks and projects. The Engineering team is self:sufficient but lend administrative assistance as needed.
:Responsible for confidential Company and employee information: passports, visa applications, and Company credit cards
:Responsible for coordinating meetings, conferences, schedule, and contacts
:Maintain up to date document tracking: 40 crew member rotation schedule, internal engineering database, reference library, software, and licenses
:Follow office procedures for international and domestic travel requests including application of country visas if required
:Provide appropriate documents for new employees in the Engineering department and make ready their workstation
:Create, submit and manage IT Requests for the Engineering department
:Reconcile monthly credit card purchases and monthly statements
:Screen, prioritize, and respond to incoming correspondence, email, and telephone calls as appropriate
:Schedule and coordinate the logistics of meetings, workshops, department:wide activities
:Assist Office Manager with payroll of crew members
:Attend the Engineering meetings as scheduled, to keep apprised of all projects
:Order lunch for scheduled meetings within Engineering Department
:Monitor the conference room for readiness
:Monitor the general
cleanliness/housekeeping for the Engineering Department

Qualifications

:Strong Word, Excel, Outlook, and Adobe Acrobat
:Excellent reading, proof:reading, editing, and technical writing skills and verbal communication skills in the English language
:An Associates Degree is preferred but not required
:Strong, professional phone etiquette
:At least 2 years experience in an administrative support role
:The ability to work within strict deadlines
:The ability to work independently without constant supervision
:Previous offshore oil and gas exploration and drilling company experience is strongly preferredCompany Description:/h3:
CoreTechs Direct is a full:service recruitment company representing opportunities throughout North America developing, building, and supporting emerging technology companies. Clients range from private to public, from stealth mode start ups to large fortune corporations.

Source: https://www.tiptopjob.com/jobs/63848737_job.asp?source=backpage


• Location: Houston

• Post ID: 48972883 houston
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