Home > Houston jobs > Houston administrative/office

Posted: Wednesday, January 17, 2018 5:56 AM

Job Description:/h3:
The assistant will assist the president of the company with his daily schedule, meetings, monitor emails and anticipate the needs of the president and the office. The assistant will help and anticipate the needs of the sales staff to keep orders and paperwork flowing correctly and efficiently. The assistant is responsible for maintaining the integrity and implementation of Infusionsoft and marketing materials. The assistant will be organized and help coordinate multiple aspects of the sales and administrative operations. The assistant will be responsible for training the office manager on all the aspects of Infusionsoft, marketing and creating Camtasia videos on the marketing and sales procedures and systems.
Energetic and enthusiastic professional who doesnt mind wearing multiple hats. Experienced in handling a wide range of administrative support with minimal supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
As with any position, responsibilities will always be evolving as the company needs and staff change.
1. Job requirements
a. Advanced computer skills (Microsoft Word and Excel)
b. Basic math skills
c. Able to read a tape measure
d. Understands fractions and decimals
e. High School Graduate or GED
f. Detailed and Well Organized
g. Actively learning and knowing the products we sell is required to be effective in the marketing, sales and personal assistant responsibilities.

2. Marketing Responsibilities.
a. Monitoring google reviews and Facebook posts: Reports to the president daily.
b. Updating the website with Blog posts
c. Creating campaigns in Infusionsoft for the Blog posts.
d. Uploads and edits the videos for YouTube to be used for marketing bi:weekly.
e. Creating a monthly newsletter and ensuring its printed for mailing by the 8th of each month.
f. Maintains the integrity of the marketing program as a whole.

3. Sales Assistant Responsibilities
a. Entering orders and helping with quotes.
b. Anticipating the needs of the sales staff.
c. When a sales person is out of the office, the sales assistant will step in to fill the needs of the customers and work with the sales person via phone and email for quotes and order clarification.
d. Entering interest orders on specific accounts : Fridays
e. Yard ramp review for invoicing and payment.

4. Personal Assistant Responsibilities.
a. Update inbound mill orders on the presidents board
b. Update Global forecasting spreadsheet every Monday morning. Notify president when complete.
c. Check presidents email and calendar daily: Reports to the president.
d. Schedules new appointments as needed.
e. Organizes and works on projects as needed.
f. Look for ways to keep the presidents desk clean and to help with paperwork.
g. Anticipate the needs of the president

5. Training
a. Responsible to train the office manager on the marketing responsibilities and software.
b. Responsible for creating Camtasia videos as a record of how:tos on the marketing responsibilities.

6. Personality
a. Able to adhere to a strict schedule.
b. Professional demeanor under pressure.
c. Energetic and enthusiastic.
d. Speaks clearly in person and on the phone.
e. Able to communicate effectively with a multitude of personalities.
f. Have a can:do attitude.
g. Works quickly and efficiently with little supervision to stay current with all the daily needs.


• Location: Houston

• Post ID: 73113642 houston is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018